1. Event is Saturday October 5th, 2024, in Mounds Ok. Set-up by the vendor shall be between the hours of 6:30 am and 7:30 am. Vendors vehicle must be out of the unloading area within 15 minutes of check-in.
2. All Sales during the event are subject to local and state sales tax of 9.5%. All taxes collected from the event will be submitted to MACS by mail. However, if you have an OK Tax ID number, you must provide a copy with your vendor application. Sales Tax collection instructions will be provided to all vendors with conformation letters.
3. Your location will be provided to you upon check-in the day of the event. check-in instructions will be emailed the week of the event.
4. Please note—canopies/tents, tables, chairs and other items you might need are your responsibility and will not be provided. Food vendors requiring power must provide their own generator and must disclose on this application that one will be utilized.
5. You may begin tear down when trophy presentation begins which is approximately 2:30 pm. Please have area vacated and all trash cleaned within one hour after conclusion of event.
6. This is an outdoor event and there are no guarantees for weather. we ARE a rain or shine event.
7. We do not guarantee any vendor will have an exclusive on any item.
8. All Vendors are invited to donate a Door Prize to the event and may be given to Vendor Coordinator at check-in. (Please include donation information on this form.)
9. No stand-alone signage per Town of Mounds Ordinance alone streets, sidewalks, or other areas. Vendors are NOT allowed to approach announcer without express permission from Vendor Coordinator.
10. Food Vendors must include a copy of the menu you will have the day of the event.
Hold Harmless Clause: The exhibitor/vendor assumes the entire responsibility ad ability for losses, damages and claims arising out of injury to persons or damage to displays, equipment or other property brought upon the premises and agrees to indemnify, defend and hold harmless the Mounds Annual Car Show and it’s Committee Members, volunteers, and attendees against claims or expenses for such losses, including reasonable attorney’s fees arising out of use of space at the event. The exhibitors/vendor understands that the Mounds Annual Car Show does not maintain insurance covering the exhibitor/vendor property or lost revenues and it is the sole responsibility of the exhibitor/vendor to obtain such insurance.
We look forward to seeing you at the 21st Annual Mounds Car Show!
Vendor Applications deadline is September 1, 2024. You may also email moundscarshow@yahoo.com for a hard copy of the vendor application.
Early Bird Registration- discount of $5.00 if form and payment received by June 30, 2024.